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Sample kickoff pack

A finished pack, from one meeting's notes

Below is a complete kickoff pack for a typical project, formatted exactly as a studio would send it. It starts with the rough notes the architect typed after the first meeting.

The meeting notes, as typed

Ten minutes after the meeting. No format, no order, nothing deleted.

  • met rossouws at site 2pm, cold day. want big living side facing north
  • they talk 4 beds maybe 5 if granny flat counts? keep study quiet though
  • budget 6.8 but stretch to 7.4 if kitchen really worth it, fitout separate
  • erf 1042 constantia. sarah thinks coverage 45 and 4.5m street line, CHECK
  • neighbours second storey dispute next door so height matters, 8.5m
  • wants plans in by 4 months from now, building late 2027 fine
  • exposed brick if it reads, like the boshof house but warmer

The drafted pack

The same meeting, formatted for the client. Every site fact is stated exactly as the architect entered it.

Fynbos Architecture Studio

14 Kildare Road, Newlands, Cape Town · hello@fynbosstudio.co.za · 021 555 0142

Project 2026-014 · Rossouw house, Erf 1042 Constantia

Prepared 30 September 2026 · Draft for the architect's review

Design brief

Client
The Rossouw family, Claremont
Rooms
4 bedrooms, study, double garage, outdoor entertainment area
Budget
R6,800,000 – R7,400,000, fit-out excluded
Style
Contemporary, exposed brick, north-facing living areas
Timeline
Plans submitted within 4 months, building by late 2027

The client wants generous north-facing living space and a home that reads warmer than a white-box contemporary house. The granny-flat question stays open until the coverage check is done.

Site summary

Stated exactly as entered. Unconfirmed items are marked and must be verified against the title deed and the scheme before design starts.

Erf number
Erf 1042, Constantia
Zoning
Single Residential 1, City of Cape Town scheme
Coverage
45% maximum, per the development scheme
Height
2 storeys, 8.5m restriction
Building lines
4.5m street, 3m side and rear

Coverage and building lines were recalled from the meeting and are marked unconfirmed. The studio confirms them against the zoning certificate before any sketch is drawn.

Prepared with ArcStudio

Your studio's first pack is free

One full kickoff pack, no payment. Every pack after that starts at $199/month, and you review and sign off every word.

See pricing